SHAREPOINT ONLINE IS A COLLECTION OF WEB-BASED TOOLS AND TECHNOLOGIES THAT HELP YOUR ORGANIZATION
The SharePoint search engine parses through documents, extracts useful metadata and removes redundant information. Data is found based on filenames, document text/phrases, author info, data, and other metadata associated with the documents.
Continually crawling through both SharePoint and OneDrive for Business sites, results are always kept fresh. Results can also be customized to search through not only documents; but also people, conversations, videos and other custom attributes.
By using custom queries, SharePoint can be used to search through data and provide results in specific datasets and dashboards. Want to display all information from multiple SharePoint lists anywhere on your site on one page? Want to create a custom employee directory based on all SharePoint users? Want to ensure that certain documents or sites always get filtered to the top of the results? Enabling can assist in all of these types of customization ensure that any information you want to find is just a click away.
There is, however, a limitation using the SharePoint Online search engine. Many companies use an on-premises version of SharePoint to crawl and index file shares. Because SharePoint Online is in the cloud, it cannot access local file shares. The answer is to utilize a SharePoint hybrid solution combining aspects of both cloud and on-premises solutions. Using this approach, SharePoint search can become even more powerful with the ability to search across multiple platforms both in the cloud and on-premises.
A hybrid solution allows crawling of data in the cloud, on-premises SharePoint, file shares and other areas. This will provide users a consistent experience regardless of where they may be searching for their data, but it requires specific expertise to configure a hybrid solution. Depending on where data resides and how you need to retrieve it, Enabling can assist your business in developing an optimal search solution.